How to Write a Blog Post: A Step-by-Step Guide

How to Write a Blog Post: A Step-by-Step Guide

Now that you’re on this web page, you could already understand how indispensable the running a blog course of is to the success of your advertising and marketing efforts. Because of this it goes with out saying that studying how you can successfully begin and handle a weblog to help your online business is essential.


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And not using a weblog, you will end up experiencing a variety of issues equivalent to poor SEO (search engine marketing), lack of promotional content material for social, little clout along with your leads and prospects, and fewer pages that you should utilize to share lead-generating calls-to-action (CTAs).

So why, oh why, accomplish that many entrepreneurs nonetheless have a laundry listing of excuses for why they cannot preserve a weblog?

Possibly as a result of, until you get pleasure from writing, enterprise running a blog may appear uninteresting, time consuming, and troublesome.

Properly, the time for excuses is over and this information is right here that will help you perceive why. We’ll cowl how you can write and handle your online business’s weblog in addition to present useful templates to simplify your running a blog efforts.

Let’s get began with an necessary query.


Weblog posts enable you and your online business to publish insights, ideas, and tales in your web site about any matter. They might help you enhance model consciousness, credibility, conversions, and income. Most significantly, they might help you drive visitors to your web site.

As we speak, folks and organizations of all walks of life handle blogs to share analyses, instruction, criticisms, product data, trade findings, and extra. There are various common weblog codecs, however listed below are six of the commonest:

  • The “How-To” Publish
  • The Listing-Based mostly Publish
  • The “What Is” Publish
  • The Pillar Web page Publish (“Final Information”)
  • The Newsjacking Publish
  • The Infographic Publish

So, how do you guarantee your weblog submit catches the eyes of your audience, purchaser personas, and prospects?

What makes a very good weblog submit?

Earlier than you write a weblog, be sure you know the solutions to questions like, “Why would somebody maintain studying this complete weblog submit?” and “What makes our viewers come again for extra?”

To start out, a very good weblog submit is attention-grabbing and academic. Blogs ought to reply questions and assist readers resolve a problem they’re experiencing — and you’ve got to take action in an attention-grabbing means.

It is not sufficient simply to reply somebody’s questions — you even have to supply actionable steps whereas being participating. For example, your introduction ought to hook the reader and make them wish to proceed studying your submit. Then, use examples to maintain your readers curious about what it’s important to say.

Keep in mind, a very good weblog submit is attention-grabbing to learn and gives instructional content material to viewers members.

(Need to learn to apply running a blog and different types of content material advertising and marketing to your online business? Try HubSpot Academy’s free content material advertising and marketing course.)

So, how do you really go about writing one in all these participating and informational items?


Easy methods to Write a Weblog Publish

Listed below are the steps you will wish to observe whereas writing a weblog submit.

1. Perceive your viewers.

Earlier than you begin writing your weblog submit, be sure you have a transparent understanding of your audience.

Ask questions like: What do they wish to learn about? What is going to resonate with them?

That is the place the method of creating purchaser personas is useful. Think about what you realize about your purchaser personas and their pursuits whilst you’re arising with a subject to your weblog submit.

For example, in case your readers are millennials seeking to begin a enterprise, you most likely needn’t present them with details about getting began in social media — most of them have already got that down.

You would possibly, nevertheless, wish to give them details about how you can modify their social media method (for instance — from what could also be an off-the-cuff, private method to a extra business-savvy, networking-focused method). That type of tweak is what helps you publish content material in regards to the subjects your viewers actually desires and desires.

2. Create your weblog area.

Subsequent, you will want a spot to host this submit and each different weblog submit you write. This requires selecting a content material administration system (CMS) and a web site area internet hosting service.

Select a CMS.

A CMS helps you create a web site area the place you will really publish your weblog. CMS platforms can handle domains (the place you create your web site) and subdomains (the place you create a webpage that connects to an current web site).

HubSpot prospects host net content material by way of CMS Hub. One other common choice is a self-hosted WordPress web site on a internet hosting web site equivalent to WP Engine. Whether or not you create a website or a subdomain to begin your weblog, you will want to decide on a internet hosting service after you decide a CMS.

Register a website or subdomain with a web site host.

Your weblog’s area will appear like this: The identify between the 2 durations is as much as you, so long as this area identify would not but exist on the web.

Need to create a subdomain to your weblog? In case you already personal a cooking enterprise at, you would possibly create a weblog that appears like this: In different phrases, your weblog’s subdomain will reside in its personal part of

Some CMS platforms supply subdomains as a free service, the place your weblog lives on the CMS, quite than your online business’s web site. For instance, it’d appear like this: Nonetheless, to create a subdomain that belongs to your organization web site, register the subdomain with a web site host.

Most web site internet hosting providers cost little or no to host an unique area — in reality, web site prices might be as cheap as $3 per 30 days once you decide to a 36-month time period.

Listed below are 5 common internet hosting providers to select from:

  • GoDaddy
  • HostGator
  • DreamHost
  • Bluehost
  • iPage

3. Customise your weblog’s theme.

Upon getting your area identify arrange, customise the looks of your weblog to replicate the theme of the content material you propose on creating and your model.

For instance, when you’re writing about sustainability and the setting, inexperienced may be a coloration to bear in mind whereas designing your weblog.

In case you already handle a web site and are writing the primary submit for that current web site, make sure the article is in keeping with the web site in look and material. Two methods to do that are together with your:

  • Brand: This may be your online business’s identify and brand — it should remind weblog readers of who’s publishing the content material. (How closely you wish to model your weblog, nevertheless, is as much as you.)
  • “About” Web page: You would possibly have already got an “About” blurb describing your self or your online business. Your weblog’s “About” part is an extension of this higher-level assertion. Consider it as your weblog’s mission assertion, which serves to help your organization’s objectives.

4. Establish your first weblog submit’s matter.

Earlier than you write something, decide a subject to your weblog submit. The subject might be fairly common to begin. For instance, when you’re an organization that sells a CRM for small-to-enterprise companies, your submit may be in regards to the significance of utilizing a single software program to maintain your advertising and marketing, gross sales, and repair groups aligned.

Professional tip: You might not wish to leap right into a “how-to” article to your first weblog submit.


Your credibility hasn’t been established but. Earlier than instructing others how you can do one thing, you’ll first wish to present that you just’re a pacesetter in your discipline and an authoritative supply.

For example, when you’re a plumber writing your first submit, you gained’t but write a submit titled “Easy methods to Exchange the Piping System in your Rest room.” First, you’d write about trendy faucet setups, or inform a selected success story you had rescuing a faucet earlier than it flooded a buyer’s home. Listed below are 4 different varieties of weblog posts you could possibly begin with:

  • Listing (“Listicle”): 5 methods to repair a leaky faucet
  • Curated Assortment: 10 faucet and sink manufacturers to think about immediately
  • SlideShare Presentation: 5 varieties of taps to interchange your previous one (with photos)
  • Information Piece: New examine exhibits X% of individuals do not change their faucet ceaselessly sufficient

In case you’re having hassle arising with matter concepts, a very good matter brainstorming session ought to assist. Within the submit I’ve linked, my colleague walks you thru a useful course of for turning one thought into many. Much like the “leaky faucet” examples above, you’d “iterate off previous subjects to give you distinctive and compelling new subjects.”

This may be carried out by:

  • Altering the subject scope
  • Adjusting your timeframe
  • Selecting a brand new viewers
  • Taking a optimistic/detrimental method
  • Introducing a brand new format

5. Give you a working title.

You would possibly give you a number of totally different working titles — in different phrases, iterations of approaching that matter that will help you focus your writing.

For instance, you could resolve to slim your matter to “Instruments for Fixing Leaky Taps” or “Frequent Causes of Leaky Taps.” A working title is particular and can information your submit so you can begin writing.

Acceptable, proper? The subject, on this case, was most likely “running a blog.” Then the working title might have been one thing like, “The Course of for Deciding on a Weblog Publish Matter.” And the ultimate title ended up being “Easy methods to Select a Strong Matter for Your Subsequent Weblog Publish.”

See that evolution from matter, to working title, to remaining title? Regardless that the working title might not find yourself being the ultimate title (extra on that in a second), it nonetheless gives sufficient data so you’ll be able to focus your weblog submit on one thing extra particular than a generic, overwhelming matter.

6. Write an intro (and make it charming).

We have written extra particularly about writing charming introductions within the submit “Easy methods to Write an Introduction,” however let’s assessment, we could?

First, seize the reader’s consideration. In case you lose the reader within the first few paragraphs — and even sentences — of the introduction, they’re going to cease studying (even earlier than they’ve given your submit a good shake). You are able to do this in a variety of methods: inform a narrative or a joke, be empathetic, or grip the reader with an attention-grabbing truth or statistic.

Then, describe the aim of your submit and clarify the way it will deal with an issue the reader could also be experiencing. It will give the reader a purpose to proceed studying and present them how the submit will assist them enhance their work or lives.

Here is an instance of an intro we predict does a very good job of attracting a reader’s consideration straight away:

“Blink. Blink. Blink. It is the dreaded cursor-on-a-blank-screen expertise that every one writers — newbie or skilled, aspiring or skilled — know and dread. And of all occasions for it to happen, it appears to plague us essentially the most when attempting to jot down an introduction.”

7. Arrange your content material in an overview.

Generally, weblog posts can have an amazing quantity of data — for the reader and the author. The trick is to arrange the data in a means so readers aren’t intimidated by size or quantity of content material. This group can take a number of varieties — sections, lists, suggestions — no matter’s most applicable. However it should be organized!

8. Write your weblog submit!

The subsequent step — however not the final — is definitely writing the content material. We will not neglect about that, in fact.

Now that you’ve got your define or template, you are able to fill within the blanks. Use your define as a information and develop on all factors as wanted. Write about what you already know, and if crucial, conduct extra analysis to assemble extra data, examples, and knowledge to again up your factors, whereas offering correct attribution when incorporating exterior sources. While you do, all the time attempt to discover correct and compelling knowledge to make use of in your submit.

9. Proofread and edit your submit.

You are not fairly carried out but, however you are shut! The enhancing course of is a vital a part of running a blog — do not overlook it.

Ask a grammar-conscious co-worker to copyedit and proofread your submit. You may additionally take into account enlisting the assistance of The Final Enhancing Guidelines or utilizing a free grammar checker like Grammarly.

While you’re able to examine your formatting, maintain the weblog parts in thoughts:

Featured Picture

Select a visually interesting and related picture to your submit. As social networks deal with content material with photos extra prominently, visuals are extra accountable than ever for the success of your weblog content material.

Visible Look

Nobody likes an unattractive weblog submit. And it is not simply photos that make a submit visually interesting — it is the formatting and group of the submit, too.

In a well-formatted and visually-appealing weblog submit, you will discover that header and sub-headers are used to interrupt up giant blocks of textual content — and people headers are styled constantly.

Here is an instance of what that appears like:

Screenshots ought to all the time have an analogous, outlined border so they do not seem as in the event that they’re floating in area — that model ought to keep constant from submit to submit.

Sustaining this consistency makes your content material look extra skilled and simpler on the eyes.

Matters and Tags

Tags are particular, public-facing key phrases that describe a submit. Additionally they enable readers to browse for extra content material in the identical class in your weblog. Chorus from including a laundry listing of tags to every submit. As an alternative, put some thought right into a weblog tagging technique.

Consider tags as “subjects” or “classes,” and select 10-20 tags that characterize all the primary subjects you wish to cowl in your weblog. Then persist with these.

10. Insert a CTA.

On the finish of each weblog submit, insert a CTA that signifies what you need the reader to do subsequent — subscribe to your weblog, obtain an e book, register for a webinar or occasion, learn a associated article, and so forth.

After your guests learn your weblog submit, they click on on the CTA, and ultimately you generate a lead. However the CTA can be a invaluable useful resource for the particular person studying your content material — use your CTAs to supply extra content material just like the topic of the submit they simply completed studying. In case you’re unsure how you can get began, check out some CTA examples.

See how that is a win-win for everybody? Readers who wish to be taught extra have the chance to take action, and the enterprise receives a lead they will nurture … who might even develop into a buyer!

11. Optimize for on-page search engine marketing.

After you end writing, return and optimize the on-page parts of your submit.

Do not obsess over what number of key phrases to incorporate. If there are alternatives to include key phrases you are concentrating on, and it will not affect reader expertise, do it. If you may make your URL shorter and extra keyword-friendly, go for it. However do not cram key phrases or shoot for some arbitrary key phrase density — Google’s smarter than that!

Here is slightly weblog search engine marketing reminder about what it’s best to assessment and optimize:

Meta Description

Meta descriptions are the descriptions under the submit’s web page title on Google’s search outcomes pages. They supply searchers with a brief abstract of the submit earlier than clicking into it. They’re ideally between 150-160 characters and begin with a verb, equivalent to “Study,” “Learn,” or “Uncover.”

Whereas meta descriptions not issue into Google’s key phrase rating algorithm, they offer searchers a snapshot of what they’re going to get from studying the submit and assist enhance your clickthrough charge from search.

Web page Title and Headers

Most running a blog software program makes use of your submit title as your web page title, which is crucial on-page search engine marketing factor at your disposal. However when you’ve adopted our components thus far, it’s best to have already got a working title that can naturally embrace key phrases or phrases your audience is curious about.

Do not over-complicate your title by attempting to slot in key phrases the place they do not naturally belong. With that mentioned, if there are clear alternatives so as to add key phrases you are concentrating on to your submit title and headers, be at liberty to take them. Additionally, attempt to maintain your headlines quick — ideally, underneath 65 characters — so they do not get truncated within the search engine outcomes.

Anchor Textual content

Anchor textual content is the phrase or phrases that hyperlink to a different web page — both in your web site or on one other web site. Rigorously choose which key phrases you wish to hyperlink to different pages in your web site as a result of search engines like google and yahoo take that into consideration when rating your web page for sure key phrases.

It is also necessary to think about which pages you hyperlink to. Think about linking pages that you just wish to rank for a selected key phrase. You possibly can find yourself getting it to rank on Google’s first web page of outcomes as a substitute of its second web page — and that isn’t small potatoes!

Cellular Optimization

Greater than 60% of natural visits are carried out on a cellular gadget. As such, having a web site with a responsive design is crucial. Along with ensuring your web site’s guests (together with your weblog’s guests) have one of the best expertise potential, optimizing for cellular will rating your web site some search engine marketing factors.

12. Decide a catchy title.

Final however not least, it is time to spruce up that working title of yours. Fortunately, we’ve a easy components for writing catchy titles that can seize the eye of your reader. Here is what to think about:

  1. Begin along with your working title.
  2. As you begin to edit your title, take into account that it is necessary to maintain the title correct and clear.
  3. Then, work on making your title attractive — whether or not it is by means of robust language, alliteration, or one other literary tactic.
  4. In case you can, optimize for search engine marketing by sneaking some key phrases in there (provided that it is pure, although!).
  5. Lastly, see when you can shorten it in any respect. Nobody likes a protracted, overwhelming title — bear in mind, Google prefers 65 characters or fewer earlier than it truncates it on its search engine outcomes pages.

By now, it’s best to know who you’re writing for, have a weblog all arrange, and perceive the fundamentals of writing a weblog submit. Whereas it’s simple to grasp the practicalities of writing a submit, it’s troublesome to get began in your very first article.